Back to all Job Posts

Executive Administrator

Job Description

Debut Biotech is a high-growth company located in sunny San Diego, CA. At the heart of our ethos is the ability of synthetic biology to create over 60% of the material inputs for society to provide a sustainable future. While many have attempted to achieve this goal using traditional fermentation, no platform can convert low-cost renewable feedstocks into ANY material; our advanced biomanufacturing platform will be the first. At Debut, we promise that your day-to-day innovation will drive us closer to realizing this critical vision and that failure is OK when shooting for the stars; if you’re not failing, you’re not pushing hard enough. We genuinely believe that Debut will be THE biomanufacturing company and the vision for a better tomorrow motivates our team. If you are passionate, like fast-paced innovation and close-knit teams, then Debut is for you.

Debut Biotech is looking for a part-time Executive Administrator to perform a variety of administrative tasks and support our company’s senior-level managers. This position has the potential to develop into a full-time position, so preference will be given to candidates who are interested in expanding their role within the company. Executive Admin’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives’ calendars and set up meetings
  • Make travel and accommodation arrangements
  • Support the organization of lunches, dinners and events
  • Prepare expense reports for executives and submit for reimbursement
  • Act as an office manager by keeping up with office supply inventory
  • Pick up weekly supply orders from the store and transport back to site
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the Company filing system
  • Additional duties as requested

Requirements

  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Comfortable with office automation (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Some college preferred / High School degree minimum
  • PA diploma or certification is a plus
  • Excellent at email communications and writing well-worded emails
  • Can distill information into bullet points for summary emails
  • Willing to work varied hours to conform to client time zones as needed
  • Motivated, adaptable and a positive attitude

Congratulations!

The form was submitted successfully. We will contact you soon!

Oops, that definitely should not happen.

It looks like something went wrong. Please try again later.